Top 25 Essential Excel Formulas You Must Learn - Basic, Advanced, and AI Excel Formula

Learn to master Microsoft Excel with these 25 essential Excel formulas. This guide will help you become more efficient in your daily tasks and improve your data analysis skills. We'll cover basic Excel formulas as well as advanced functions, including the powerful Excel AI formula.

Excel formulas are the backbone of any spreadsheet, allowing you to perform calculations, analyze data, and automate tasks. As a beginner, it's crucial to learn the basic Excel formulas to build a strong foundation. As you advance, you'll discover new functions that will expand your Excel capabilities, including the AI-powered Excel AI formula.

Basic Excel Formulas

1. SUM: Adds up a range of numbers.
   =SUM(A1:A5)
   
   
2. AVERAGE: Calculates the average of a range of numbers.
   =AVERAGE(B1:B5)
   
   
3. MIN: Returns the smallest value in a range of numbers.
   =MIN(C1:C5)
   
   
4. MAX: Returns the largest value in a range of numbers.
   =MAX(D1:D5)
   
   
5. COUNT: Counts the number of cells with numerical values in a range.
   =COUNT(A1:A5)
   
   
6. IF: Performs a logical test and returns a specific value based on the result.
   =IF(A1>10, "Greater than 10", "Less than or equal to 10")
   
   
7. VLOOKUP: Searches for a value in the first column of a table and returns a value in the same row from another column.
   =VLOOKUP("Smith", A1:E10, 3, FALSE)
   
   
8. HLOOKUP: Searches for a value in the first row of a table and returns a value in the same column from another row.
   =HLOOKUP("Product A", A1:E10, 3, FALSE)
   
   
9. CONCATENATE: Joins two or more text strings together.
   =CONCATENATE(A1, " ", B1)
   
   
10. LEFT: Extracts a specified number of characters from the left side of a text string.
    =LEFT(A1, 3)

Advanced Excel Formulas

11. INDEX: Returns the value of a cell in a specific row and column within a range.
    =INDEX(A1:C5, 3, 2)
    
    
12. MATCH: Searches for a value in a range and returns its relative position.
    =MATCH(100, A1:A5, 0)
    
    
13. INDIRECT: Returns the value of a cell specified by a text string.
    =INDIRECT("A1")
    
    
14. OFFSET: Returns a cell or range that is a specified number of rows and columns away from a given cell or range.
    =OFFSET(A1, 2, 1)
    
    
15. CHOOSE: Returns a value from a list based on a specified index number.
    =CHOOSE(2, "Red", "Blue", "Green")
    
    
16. IFERROR: Returns a custom value if a formula generates an error, otherwise returns the formula's result.
    =IFERROR(A1/B1, "Error")
    
    
17. SUMIF: Adds up numbers in a range that meet a certain criteria.
    =SUMIF(A1:A5, ">10", B1:B5)
    
    
18. COUNTIF: Counts the number of cells within a range that meet a certain criteria.
    =COUNTIF(A1:A5, ">10")
    
    
19. AVERAGEIF: Calculates the average of numbers in a range that meet a certain criteria.
    =AVERAGEIF(A1:A5, ">10", B1:B5)
    
    
20. TEXT: Formats a number as text according to a specified format.
    =TEXT(A1, "#,##0.00")

Excel AI Formula

21. XLOOKUP: Searches for a value in a range and returns a value in the same row or column from another range.
    =XLOOKUP("Smith", A1:A10, B1:B10)
    
    
22. FILTER: Filters a range of data based on specific conditions.
    =FILTER(A1:B5, B1:B5 > 10)
    
    
23. SORT: Sorts a range of data by one or more columns.
    =SORT(A1:B5, 2, -1)
    
    
24. UNIQUE: Returns a list of unique values from a range.
    =UNIQUE(A1:A5)
    
    
25. SEQUENCE: Generates a list of sequential numbers.
    =SEQUENCE(5)
    

Conclusion

With these 25 essential Excel formulas, you'll be well-equipped to handle most spreadsheet tasks. Start by mastering the basic Excel formulas and gradually move on to advanced functions. Don't forget to explore the powerful Excel AI formula to further enhance your data analysis capabilities. Happy Excel-ing!

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